Refund & Withdrawal Policy

Courses Sixteen Weeks in Length

Official Date of Withdrawal Refund %
Before Classes Begin 100%
First day of term through 10th day 100%
11th day of term through 17th day 50%
18th day of term through 24th day 25%
After 24th day 0%

Courses Greater than Six Weeks but Less than Sixteen Weeks in Length

Official Date of Withdrawal Refund %
Before Classes Begin 100%
First day of term through 10th day 100%
11th day of term through 14th day 25%
After 14th day 0%

Courses Greater than Three Weeks but not more than Six Weeks in Length

Official Date of Withdrawal Refund %
Before Classes Begin 100%
First day of term through 4th day 100%
After 4th day 0%

Courses Three Weeks or Less in Length

Official Date of Withdrawal Refund %
Before Classes Begin 100%
After Classes Begin 0%

Other Important Details

In an instance in which it is necessary to withdraw from the University – regardless of the reason – the student must contact the Student Affairs Office to begin the exit process. The date on which Student Affairs is contacted shall be the official date of withdrawal for purposes of tuition refund, computation and recording of grades, and the date of record for purposes of the financial aid calculations. Any student withdrawing from the University must participate in a withdrawal interview conducted by the Student Affairs Office.

Any currently enrolled student of Midway University who fails to register for the next regular semester of course work shall be considered withdrawn from the University. Any student considered to have withdrawn must be officially readmitted according to the procedures established through the admissions office.

Fees: Application, late registration, graduation, vehicle registration, credit for prior learning, portfolio assessment, and nursing clinical-additional days are non-refundable.

Board will be refunded in accordance with the current tuition and fees refund policy of the University. Residence hall charges will be refunded in accordance with the current tuition and fees refund policy of the University.

Tuition payments will be refunded according to the tables shown for students who have not received any federal financial aid:

Refunds and repayments involving financial aid will be handled in accordance with federal and state regulations and the institutional policy applicable to the situation. The distribution of Title IV financial aid funds will follow the federal regulations effective July 1, 2011. A copy of these policies is available for review in the Financial Aid Office.

Return of Title IV, State and Institutional Student Aid

Financial aid funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws or ceases attendance, the student may no longer be eligible for the full amount of Title IV, state and institutional funds the student was originally scheduled to receive. Midway University’s refund and withdrawal policy is listed in the Midway University Catalog. Midway University handles all returns of Federal and State financial aid in accordance with Federal and State regulations.

IMPORTANT NOTE: Midway University may charge you for any Title IV or state aid program funds that Midway is required to return on your behalf. Therefore, you may owe a balance to Midway University to cover unpaid institutional costs due to loss of financial aid through the withdrawal calculation described below.

Returns of funds due to withdrawal will be determined using the following principles:

1. Federal Title IV Aid
a) Midway University follows all federal Title IV regulations governing return of funds. The Title IV programs that are covered by this law are Federal Pell Grants, Federal Direct Stafford Loans, Direct PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOGs), and TEACH Grants.

b) The percentage of Title IV aid required to be returned is based on the percentage of time remaining in the semester as of the student’s date of withdrawal. The amount of assistance that a student has earned is determined on a pro-rata basis. The university must determine the treatment of the student’s Title IV program assistance on a payment period basis. The percent of the payment period represents the percentage of aid earned by the student. Up through the sixty percent (60%) point in each payment period, a pro-rata schedule is used to determine the amount of Title IV funds the student has earned at the time of the withdrawal based on the percentage of the term completed. After the 60% point in the payment period, a student has earned 100% of the Title IV funds.

c) Both Midway University and the student may be required to return unearned Title IV funds to the federal government, and the student will receive written notification from the Financial Aid Office within thirty (30) days of withdrawal regarding repayment responsibilities of the school and student.

d) Funds will be returned first to the Title IV loan programs and then the Title IV grant programs in the following order:
Unsubsidized Direct Stafford Loan
Subsidized Direct Stafford Loan
Direct PLUS Loan
Pell Grant
Federal Supplemental Educational Opportunity Grant (FSEOG)

e) If a student did not receive all eligible Title IV aid before withdrawing during a term, the student may qualify for a post-withdrawal disbursement; the Financial Aid Office will notify the student in writing within thirty (30) days of withdrawal regarding post-withdrawal disbursement eligibility and requirements.

2. State Aid
a) With the exception of KEES (see 2.b), state financial aid will be earned in the same percentage of term completed used for the federal return of funds calculation. After the 60% point in the payment period a student has earned 100% of state funds. Up through the 60% point, the percentage earned will be applied to the total amount of state funds for which the student is eligible, and the unearned portion of state funding will be returned for each program:

College Access Program (CAP) Grant
Kentucky Tuition Grant (KTG)
Teacher scholarship
National Guard Tuition Assistance
Go Higher Grant

b) For purposes of KEES, the institution will return 100% of the award up to the date upon which the student is entitled to a full tuition refund in each term, as published in the University refund and withdrawal schedule. On and beyond the date upon which a student is no longer eligible for any tuition refund from the University, KEES will be retained at 100%.

3. Institutional Aid
Institutional refunds will align with the University’s refund and withdrawal schedule such that the percentage of tuition for which a student is liable will equal the percentage of each institutional award the student is eligible to retain (e.g. A student eligible for a 40% tuition refund and responsible for 60% tuition payment will receive a 40% reduction in the institutional award and retain 60% of the award.). In the event that an institutional award will create a credit on the account after a Return to Title IV and state withdrawal calculation is performed, the institutional award may be reduced to eliminate the credit at the University’s discretion.

4. External/Outside Aid
All external sources of funding will be handled in accordance with the requirements of the funding source.

Note: All institutional policies are subject to change without prior notice.

Undergraduate Admissions

Sign up for an individualized campus visit to learn more about scholarships, admissions requirements, and more.

Online/Graduate Admissions

Learn more about our module format, payment options, and more during a personalized phone call or online meeting with an Admissions Counselor.

Admitted Students

Congratulations on your admission to Midway University! There are a few more steps you need to take to complete your registration as an Eagle.