Refund & Withdrawal Policy

Courses Sixteen Weeks or Greater in Length

Official Date of Withdrawal Refund
Before Classes Begin 100%
First day of course through 10th day 100%
11th day of course through 16th day 80%
17th day of course through 22nd day 60%
23rd day of course through 27th day 40%
28th day of course through 33rd day 20%
After 33rd day 0%

Courses Greater than Six Weeks but Less than Sixteen Weeks in Length

Official Date of Withdrawal Refund
Before Classes Begin 100%
First day of course through 10th day 100%
11th day of course through 15th day 40%
After 15th day 0%

Courses Greater than Three Weeks but not more than Six Weeks

Official Date of Withdrawal Refund
Before Classes Begin 100%
First day of course through 10th day 100%
After 10th day 0%

Courses Three Weeks or Less in Length

Official Date of Withdrawal Refund
Before Classes Begin 100%
First day of course 100%
Second day of course 80%
Third day of course 60%
Fourth day of course 40%
Fifth day of course 20%
After 5th day of course 0%

Other Important Details

In an instance in which it is necessary to withdraw from the College – regardless of the reason – the student must notify the registrar in writing. The date on which written notice is received (or post-marked, in the case of a withdrawal received by mail) shall be the official date of withdrawal for purposes of tuition refund, computation and recording of grades, and the date of record for purposes of financial aid refunds to the various sources. Any student withdrawing from the College must complete a withdrawal form and participate in an exit interview conducted by the Dean of Student Services or designee. Forms are located in the student services office.

Any currently enrolled student of Midway College who fails to register for the next regular semester of course work shall be considered withdrawn from the College. Any student considered to have withdrawn must be officially readmitted according to the procedures established through the admissions office.

Refunds are based on the date of official withdrawal, regardless of whether students attend any classes.

Fees: Application, late registration, graduation, vehicle registration, credit for prior learning portfolio assessment, and nursing clinical-additional days are non-refundable.
Board will be refunded in full from the date of withdrawal for the unused amount. A full day’s board is charged for any portion thereof.
Residence hall charges will be refunded 90 percent during the first week of classes. No refund is available after the first week.
Tuition payments will be refunded according to the following tables for students who have not received any federal financial aid:

Refunds and repayments involving financial aid will be handled in accordance with federal and state regulations and the institutional policy applicable to the situation. The distribution of Title IV financial aid funds will follow the federal regulations effective July 1, 2011. A copy of these policies is available for review in the business office.

Return of Title IV, State and Institutional Student Aid

Financial aid funds are awarded to a student under the assumption that the student will attend school for the entire period for which the assistance is awarded. When a student withdraws or ceases attendance, the student may no longer be eligible for the full amount of Title IV, state and institutional funds the student was originally scheduled to receive. Midway College’s refund and withdrawal policy is listed in the Midway College Catalog. Midway College handles all returns of Federal and State financial aid in accordance with Federal and State regulations.

IMPORTANT NOTE: Midway College may charge you for any Title IV or state aid program funds that Midway is required to return on your behalf. Therefore, you may owe a balance to Midway College to cover unpaid institutional costs due to loss of financial aid through the withdrawal calculation described below.

Returns of funds due to withdrawal will be determined using the following principles:

1. Federal Title IV Aid
a) Midway College follows all federal Title IV regulations governing return of funds. The Title IV programs that are covered by this law are Federal Pell Grants, Federal Direct Stafford Loans, Direct PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOGs), and TEACH Grants.

b) The percentage of Title IV aid required to be returned is based on the percentage of time remaining in the semester as of the student’s date of withdrawal. The amount of assistance that a student has earned is determined on a pro-rata basis. The college must determine the treatment of the student’s Title IV program assistance on a payment period basis. The percent of the payment period represents the percentage of aid earned by the student. Up through the sixty percent (60%) point in each payment period, a pro rata schedule is used to determine the amount of Title IV funds the student has earned at the time of the withdrawal based on the percentage of the term completed. After the 60% point in the payment period, a student has earned 100% of the Title IV funds.

c) Both Midway College and the student may be required to return unearned Title IV funds to the federal government, and the student will receive written notification from the Financial Aid Office within thirty (30) days of withdrawal regarding repayment responsibilities of the school and student.

d) Funds will be returned first to the Title IV loan programs and then the Title IV grant programs in the following order:
Unsubsidized Direct Stafford Loan
Subsidized Direct Stafford Loan
Direct PLUS Loan
Pell Grant
Federal Supplemental Educational Opportunity Grant (FSEOG)

e) If a student did not receive all eligible Title IV aid before withdrawing during a term, the student may qualify for a post-withdrawal disbursement; the Financial Aid Office will notify the student in writing within thirty (30) days of withdrawal regarding post-withdrawal disbursement eligibility and requirements.

2. State Aid
a) With the exception of KEES (see 2.b), state financial aid will be earned in the same percentage of term completed used for the federal return of funds calculation. After the 60% point in the payment period a student has earned 100% of state funds. Up through the 60% point, the percentage earned will be applied to the total amount of state funds for which the student is eligible, and the unearned portion of state funding will be returned for each program:

College Access Program (CAP) Grant
Kentucky Tuition Grant (KTG)
Teacher scholarship
National Guard Tuition Assistance
Early Childhood Development Scholarship
Go Higher Grant
Mary Jo Young Scholarship

b) For purposes of KEES, the institution will return 100% of the award up to the date upon which the student is entitled to a full tuition refund in each term, as published in the College refund and withdrawal schedule. On and beyond the date upon which a student is no longer eligible for any tuition refund from the College, KEES will be retained at 100%.

3. Institutional Aid
Institutional refunds will align with the College’s refund and withdrawal schedule such that the percentage of tuition for which a student is liable will equal the percentage of each institutional award the student is eligible to retain (e.g. A student eligible for a 40% tuition refund and responsible for 60% tuition payment will receive a 40% reduction in the institutional award and retain 60% of the award.). In the event that an institutional award will create a credit on the account after a Return to Title IV and state withdrawal calculation is performed, the institutional award may be reduced to eliminate the credit at the College’s discretion.

4. External/Outside Aid
All external sources of funding will be handled in accordance with the requirements of the funding source.

Note: All institutional policies are subject to change without prior notice.


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